National Preparedness Month – Part 2 Communications
Posted by: Linda Kay | September 11, 2016
This week we’re continuing our National Preparedness Month information with tips on communicating effectively along with a list of documents and banking arrangements that make sense in emergency situations. For more information from the Department of Homeland Security, click here.
Communicating with Friends and Family
Keep your contacts updated across all of your channels, including phone, email and social media. This will make it easy to reach out to the right people quickly to get information and supply updates. Consider creating a group list serve of your top contacts.
- Learn how to send updates via text and internet from your mobile phone to your contacts and social channels in case voice communications are not available. Text messages and the internet often have the ability to work in the event of a phone service disruption.
- Keep extra batteries for your phone in a safe place or purchase a solar-powered or hand crank charger. These chargers are good emergency tools to keep your laptop and other small electronics working in the event of a power outage. If you own a car, purchase a car phone charger because you can charge your phone if you lose power at your home.
- Program "In Case of Emergency" (ICE) contacts into your cell phone so emergency personnel can contact those people for you if you are unable to use your phone. Let your ICE contacts know that they are programmed into your phone and inform them of any medical issues or other special needs you may have.
- If you have a traditional landline (non-broadband or VOIP) phone, keep at least one non-cordless receiver in your home because it will work even if you lose power.
- If you are evacuated and have call-forwarding on your home phone, forward your home phone number to your cell phone number.
- If you do not have a cell phone, keep a prepaid phone card to use if needed during or after a disaster.
- Prepare a family contact sheet. This should include at least one out-of-town contact that may be better able to reach family members in an emergency.
- Have a battery-powered or hand-cranked radio or television available (with spare batteries).
The following are additional tips when making phone calls and using your smartphone during or after a disaster:
- Keep all phone calls brief. If you need to use a phone, try to convey only vital information to emergency personnel and/or family.
- Conserve your cell phone battery by reducing the brightness of your screen, placing your phone in airplane mode, and closing apps you are not using that draw power, unless you need to use the phone.
- If you lose power, you can charge your cell phone in your car. Just be sure your car is in a well-ventilated place (remove it from the garage) and do not go to your car until any danger has passed. You can also listen to your car radio for important news alerts.
- Immediately following a disaster, resist using your mobile device to watch streaming videos, download music or videos, or play video games, all of which can add to network congestion. Limiting use of these services can help potentially life-saving emergency calls get through to 9-1-1.
- For non-emergency communications, use text messaging, e-mail, or social media instead of making voice calls on your cell phone to avoid tying up voice networks. Data-based services like texts and emails are less likely to experience network congestion. You can also use social media to post your status to let family and friends know you are okay. In addition to Facebook and Twitter, you can use resources such as the American Red Cross's Safe and Well program.
Store your important documents such as personal and financial records in a password-protected area in the Cloud or a secure flash or jump drive that you can keep readily available. This flash drive can be kept on a key ring so it can be accessed from any computer, anytime, anywhere. Remember important documents, such as:
- Personal and property insurance
- Identification: Driver's license/passport (for family members, as well)
- Banking information
Don’t Forget Your Pets!
- Store your pet's veterinary medical records documents online.
- Consider an information digital implant.
- Keep a current photo of your pet in your online kit to aid in identification if you are separated.
Your family may not be together when disaster strikes, so it is important to plan in advance. Create an Emergency Information Document (use Google Chrome) or Family Communication Plan for Parents and Kids (PDF - 1.2 Mb) to record how you will contact one another; how you will get back together; and what you will do in different situations.
- Make sure to share this document with family members, friends and co-workers who will also need to access it in an emergency or crisis.
- When handling personal and sensitive information always keep your data private and share it only with those who will need access in case of emergency.
Sign up for Direct Deposit and electronic banking through your financial institution so you can access your payroll funds and make electronic payments regardless of location. Federal benefit recipients can sign up by calling (800) 333-1795 or at www.GoDirect.org.
Dean and Draper
We hope that you find this information useful and will make plans with your family before the next disaster arrives. When you want to know more about your insurance options, please contact us. We’re happy to answer your questions quickly and efficiently.
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